Printable E Check Enrollment Template in PDF

Filling out and using the E Check Enrollment form is an important step for Federal Firearms Licensees (FFLs) who wish to access the National Instant Criminal Background Check System (NICS). Here are key takeaways to keep in mind:

• Complete the Form Neatly: Use black ink and uppercase letters when filling out the form to ensure clarity.
• FFL Number: Provide your 15-digit FFL number, which is assigned by the Bureau of Alcohol, Tobacco, Firearms and Explosives.
• Code Word: Choose a code word that is between six and ten characters long. Avoid any profanity or obscene terms.
• Contact Information: Include a complete business phone number and an email address to receive notifications from NICS.
• Point of Contact: Designate a point of contact person who will be the primary contact for NICS matters, if different from the licensee.
• Submission Methods: The completed form can be submitted via fax, email, or regular mail. Ensure you use the correct address or number.
• Signature Requirement: The form must be signed by the user/applicant and witnessed to validate the enrollment.
• Understand Your Obligations: Familiarize yourself with the responsibilities under the NICS and the implications of the Brady Act before signing.

Steps to Using E Check Enrollment

After completing the E Check Enrollment form, you will submit it to the FBI's NICS Section. They will review your submission, and if everything is in order, you will receive a User Name and Password via email. This will allow you to access the NICS E-Check system. Follow the steps below to ensure accurate completion of the form.

1. FFL NUMBER: Enter the 15-digit number assigned by the Bureau of Alcohol, Tobacco, Firearms and Explosives.
2. CODE WORD: Create a code word between six to ten characters. Avoid profanity.
3. BUSINESS PHONE NUMBER: Provide your complete business telephone number, including area code.
4. NAME OF FFL: Fill in the name that appears on your FFL license. Use the LAST NAME block for the company name and additional space for FIRST and MI blocks if necessary.
5. NAME OF LICENSEE BUSINESS: Enter the trade or business name.
6. MAILING ADDRESS: Complete the mailing address section, including city, state, and zip code.
7. PHYSICAL ADDRESS: Fill in the physical address section, including city, state, and zip code.
8. E-MAIL ADDRESS: Provide an email address for notifications and messages from the NICS Section.
9. POINT OF CONTACT PERSON: If different from the FFL name, enter the point of contact's last name, first name, and middle initial.
10. POINT OF CONTACT PHONE NUMBER: Provide the telephone number for the point of contact, including area code.
11. BUSINESS FAX NUMBER: If applicable, fill in the complete fax number, including area code.
12. LAST NAME OF EMPLOYEE: Enter the name of the FFL employee who will access the FBI NICS E-Check.
13. E-MAIL ADDRESS FOR USER: Provide the email address for the user who will access the NICS E-Check.
14. SIGNATURE: The user/applicant must sign the form, certifying authority to make a legally binding commitment.
15. FFL WITNESS: An individual must witness the signature and date it.

When filling out the E Check Enrollment form, attention to detail is crucial. Here are some important dos and don'ts to ensure your application is processed smoothly.

• Do type or print neatly in black ink using uppercase letters.
• Do include your complete Federal Firearms License (FFL) number, ensuring it is the correct 15-digit number.
• Do choose a code word that is between six to ten characters long and contains no profanity.
• Do provide a valid email address to receive important notifications from the NICS Section.
• Don't leave any mandatory fields blank; this could delay your application.
• Don't use an obscene or inappropriate code word, as this will lead to rejection of your application.
• Don't forget to read the NICS E-Check Subscribers Agreement before signing the document.
• Don't submit the form without verifying that all information is accurate and complete.

• Business License Application: Similar to the E Check Enrollment form, a business license application collects essential details about the business, such as name, address, and contact information, to ensure compliance with local regulations.
• Tax Identification Number (TIN) Application: This document requests information like the business name and address to assign a unique identification number for tax purposes, paralleling the identification requirements of the E Check Enrollment form.
• Vehicle Purchase Agreement: This essential document formalizes the sale of a vehicle between a buyer and a seller in Texas, detailing terms such as vehicle identification, purchase price, and responsibilities of both parties. For more information, visit topformsonline.com/texas-vehicle-purchase-agreement/.
• Employer Identification Number (EIN) Application: The EIN application requires the business entity's name and address, similar to how the E Check form gathers identifying details for the Federal Firearms Licensee.
• State Firearms License Application: Like the E Check Enrollment form, this application demands information about the applicant, including business details and contact information, to ensure compliance with state laws.
• Professional License Application: This document often requires personal and business information to verify qualifications and ensure adherence to industry standards, similar to the verification process in the E Check form.
• Vendor Registration Form: Vendors must provide business details and contact information, akin to the E Check Enrollment form, to establish eligibility for doing business with a government entity.
• Insurance Application: This form collects information about the business and its owners to assess risk and coverage needs, paralleling the E Check Enrollment's focus on identifying the licensee.
• Bank Account Application: When opening a business bank account, applicants must provide identification and business details, similar to the requirements of the E Check Enrollment form.
• Non-Profit Organization Registration: This document requires basic information about the organization, including its purpose and leadership, mirroring the E Check form's need for comprehensive identification of the licensee.

1. What is the purpose of the E Check Enrollment form?

   The E Check Enrollment form is used by Federal Firearms Licensees (FFLs) to enroll in the FBI's National Instant Criminal Background Check System (NICS) E-Check program. This program allows FFLs to conduct background checks electronically, ensuring compliance with federal regulations regarding firearm sales.

2. Who needs to complete the E Check Enrollment form?

   All FFLs who wish to utilize the NICS E-Check must complete this form. However, it is important to note that 03 licensees do not need to enroll in this program.

3. What information is required on the form?

   The form requires several pieces of information, including:

   • FFL number
   • Code word for identity verification
   • Business phone number
   • Name of the FFL
   • Business name
   • Mailing and physical addresses
   • Email address
   • Point of contact person and their phone number
   • Information about the employee accessing the NICS E-Check
4. How should the form be submitted?

   The completed form can be submitted in several ways: by fax to (888) 550-6427, via email to nics_commandcenter@ic.fbi.gov, or by mail to the Federal Bureau of Investigation, NICS Section, P.O. Box 4278, Clarksburg, West Virginia 26302.

5. What happens after the form is submitted?

   Once the form is submitted, the FBI will process the enrollment. A User Name and Password will be sent to the email address provided on the form. This information will allow the FFL to access the NICS E-Check system for background checks.

6. What is the significance of the code word?

   The code word serves as a verification method for identity when contacting the NICS Section. It must be between six to ten characters long and should not contain any profanity. This ensures secure communication between the FFL and the NICS.

7. What should be done if there is a change in FFL ownership?

   If there is a change in ownership of the FFL, it is essential to notify the FBI NICS Section. A new acknowledgment must be signed to reflect the change in ownership and maintain compliance with the program.

8. Is completing the acknowledgment mandatory?

   While completing the acknowledgment is voluntary, it is required to access the NICS E-Check. Without it, an FFL will not be able to conduct NICS inquiries, which are necessary for legal firearm transfers.

9. What are the consequences of not completing the form?

   Failure to complete the E Check Enrollment form may prevent an FFL from making necessary NICS inquiries. This could lead to legal issues, as it is a violation of federal law to transfer firearms without conducting a background check through NICS.

The E Check Enrollment form is a crucial document for Federal Firearms Licensees (FFLs) wishing to participate in the National Instant Criminal Background Check System (NICS). Along with this form, several other documents may be required to ensure compliance and facilitate the enrollment process. Below are some commonly used forms and documents.

• NICS E-Check Subscriber Agreement – This agreement outlines the terms and conditions for using the NICS E-Check service. It details the responsibilities of the FFL and the FBI, ensuring that users understand their obligations when accessing the system.
• Federal Firearms License (FFL) – This is the official license issued by the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) that allows individuals or businesses to engage in the commerce of firearms. It serves as proof of legal authorization to sell firearms.
• Ownership Change Notification – If there is a change in ownership of the FFL, this document must be submitted to the FBI NICS Section. It ensures that the new owner is recognized and can continue to use the NICS services without interruption.
• Point of Contact Information Form – This document provides the FBI with the contact details of the individual responsible for NICS inquiries at the FFL. It is essential for effective communication regarding any issues or updates related to the NICS.
• Marital Separation Agreement: To navigate your separation effectively, refer to our comprehensive Marital Separation Agreement process guide for essential insights and information.
• User Access Request Form – This form is used to request access for additional employees who will be using the NICS E-Check. It allows the FFL to manage who can access the system and what level of access they have.

Each of these documents plays a significant role in the enrollment and operational processes for FFLs participating in the NICS. Proper completion and submission of these forms are essential for compliance and smooth operation within the firearms industry.